A purchase order, ready to print in a minute.
A purchase order is the paper you send a supplier to say what you want to buy, how many, and at what price. Type the supplier, your items, quantities and unit costs, and you get the total, an order number and a preview of the page exactly as it prints. No account and nothing uploaded; what you type stays in your browser.
| Item | Qty × Unit cost | Amount |
|---|---|---|
| Add items | ||
What goes on a purchase order
The buyer's name and details, the supplier's name, the order number and date, a table of items with quantity, unit cost and a line total, then the order total and any note such as the delivery date or payment terms. A running number makes it easy to match the order to the supplier's invoice later.
Purchase order vs invoice
A purchase order comes from you before you buy; it is a request. An invoice comes from the supplier after delivery; it is a demand for payment. Keep the order so you can compare it with what arrived and what you were billed for.
Common questions
Is a purchase order legally binding?
It usually binds both sides once the supplier accepts it. Put payment and delivery terms in the note, and check your local rules or an adviser for large deals.
Is anything saved?
The shop name, currency and next order number are remembered in your browser only, and nothing leaves your device. The supplier and items start empty each time.
Is there a ready template?
Yes, there is a blank purchase order template to download on the templates page; this generator fills one in and adds up the total for you.
More free tools
- Invoice generatorAdd items, a discount and tax, then print the invoice or save it as PDF.
- Delivery note makerA delivery note with items and quantities, no prices, and receiver and driver signature lines.
- Reorder point calculatorThe stock level at which to order again, and how much to order.
- Quotation makerA quotation or proforma invoice with a valid-until date, as PDF or on WhatsApp.