Settings & branches
Cash protection: count your drawers, block overdrawn payments
In Settings, Branches, press "Count the drawers", enter each drawer's cash, review the corrections and switch on. After that, no payment can overdraw a drawer.
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Until you count, the books do not know what is in your drawers, so nothing stops a payment from an empty drawer. After you count, they do.
Steps
- Close any open shift first (the screen lists the ones to close). See open and close a shift.
- Open "Settings", then "Branches", and find the card "Cash protection".
- Press "Count the drawers".
- For each drawer that has been used, type the cash really inside it. Zero is a valid count. A drawer never used shows "Not used yet, nothing to count". "The books say" shows what the books think, to compare.
- Press "Review the corrections". Each drawer says whether the books go up by an amount, go down by an amount, or already match.
- Press "Switch on". Use "Back" to fix a number or "Cancel" to leave without changes.
If it doesn't work
- "Close the open shift first:" lists the shifts to close before you can count.
- "Count every drawer that has been used.": one drawer is still empty in the form; fill it, even with zero.
What the system does not do
After it is on, a payment, expense or refund that would take a drawer below zero is refused, and every shift opens from the counted cash. It does not count the cash for you.
Common questions
- Can I switch it off later?
- No. The screen says that once it is on, it stays on. Count carefully before you switch on.
- Where does the difference between my count and the books go?
- To your starting capital, not to today's profit.
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In the same section
- Adding a branch and switching the active storeFrom Settings: "Add branch" with a code and names in three languages, deactivate or activate it, then switch the "Active store" at the top to see one branch or all.
- Adding your accountant to your shop with their emailIn Settings, Users and roles, type your accountant's email and press "Add my accountant". They see the books, entries and reports, with no new password.
- Choosing which notifications you get: in the app, email and SMSOpen Settings, then "Notifications" to switch the bell, email and SMS on or off, pick the kinds you want and turn the daily digest and weekly summary on.
- Downloading all your shop's data in one fileSettings, then "Your data", then "Export everything (zip)" gives you products, customers, suppliers, invoices and the journal as CSV files that open in Excel.
- Receipt settings: tax number, footer, paper width and QRIn Settings, Business profile, set the tax number, a thank-you or return-policy footer, the printer paper width and whether the receipt prints a QR code.
- Setting up the receipt printer: direct printing and the cash drawerPer device: choose the print dialog or a direct printer, print after every sale, open the cash drawer on cash sales, and test with a sample receipt.
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