Inventory
Making size and colour variants in one go
In the new product form, tick "This product has variants", type the sizes and colours, press "Make variants", then set the price and opening quantity of each one.
Verified against the product on 1 min read
A shirt in 3 sizes and 2 colours is 6 items. Type the sizes and colours once and the six rows are made for you.
Steps
- Open "Inventory", press "New product" and fill the name and price.
- Under "Variants (size / colour)" tick "This product has variants".
- In the box "Sizes" type them separated by commas, for example S, M, L. In "Colours" type Red, Black.
- Press the button "Make 6 variants" (the number follows your lists). One row appears for every size and colour pair, named like "L / Red".
- In each row set "Price", "Opening quantity" and the code. Leave the code empty to get "Auto number". Press "Remove" on a pair you do not stock.
- Press "Add variant" for any extra row, then save the product.
If it doesn't work
- The button is greyed: both lists are empty, or there are too many pairs. "More than ... ; shorten a list." asks you to cut a list.
What the system does not do
It does not sell the main product itself: it is only a container, and each variant has its own code and price. A service has no variants.
Common questions
- Can I turn an existing product into variants?
- No. The box is only in the new product form. On a product that already has variants you can add more, and you edit the existing ones from the list.
- What is the number that appears when I leave the code empty?
- The system gives the variant its own code, shown as "Auto number" until saved.
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In the same section
- Adding a new product: name, price, barcode and minimum stockFrom the inventory screen: "New product" with name, sell price, cost, barcode, minimum stock, category and image, and when to enable variants, serials or batches.
- Adjusting one item's quantity: restock, damage, correction, or openingFrom the item page: "Adjust stock" with a reason; Restock, Damage / loss, Count correction, Opening quantity, then "Apply"; every adjustment is booked and logged.
- Categories: creating them and categorizing items in bulkAdding a category from "Manage categories" or while creating a product, categorizing several items at once, and where categories show at the till and in reports.
- Changing the prices of many items at once, with undoTick products in Inventory, type a percentage or a fixed price and apply it. You have 10 seconds to press Undo, and each change is kept in the product's price history.
- Cycle counts: counting a shelf without stopping salesCreate a "New count", enter the "Counted quantity" per item, review "Short or over" and its value, then "Apply count"; differences are booked automatically.
- Deleting a product, or hiding it from the till when it has historyA product with sales or stock can't be deleted. Press "Hide it from the till" to stop selling it while its history stays, and bring it back from Deactivated.
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