A medical supplies delivery note: batch and expiry for every item.
A clinic or lab receiving supplies wants the batch number and expiry from the moment of delivery, because that is what it turns to for any query. This template puts batch and expiry in two columns per item, and leaves a received column for the count. It has sample rows with no brands and no prices.
Sample rows: Medical supplies
Examples only; prices are blank for you to fill.
| Item | Batch no. | Expiry date | Qty | Received |
|---|---|---|---|---|
| Examination gloves, box of 100 | G-2504 | 2028-04 | 50 | |
| Surgical masks, box of 50 | M-2511 | 2029-01 | 80 | |
| Syringes 5 ml, box of 100 | S-2503 | 2028-09 | 40 | |
| Sterile gauze | Z-2412 | 2027-12 | 120 | |
| Adhesive bandages | P-2506 | 2028-06 | 60 | |
| Disinfectant 1 L | D-2509 | 2027-10 | 30 | |
| Glucose test strips, box of 50 | T-2507 | 2027-05 | 25 | |
| Digital thermometer | H-2502 | - | 15 | |
| Blood pressure monitor | B-2501 | - | 5 |
Common questions
What if expiry is close on arrival?
Note it on the delivery note before signing, and decide with the supplier whether to accept or refuse it. A date written at the moment of receipt protects you in a dispute.
Should I check packaging is intact?
Yes, sterile supplies cannot be accepted in a torn pack. Check the seals and record any damaged pack, entering a lower figure in the received column.
How many copies should I keep?
At least one for you and one for the supplier. For items that need traceability, keep the note in the supplier's file.
More free tools
- Medical suppliesFor a medical supplies shop: batches with expiry, nearest first, device serial numbers, clinic credit limits, purchase orders. No licensing or prescriptions.
- Delivery note makerA delivery note with items and quantities, no prices, and receiver and driver signature lines.
- Purchase order generatorA purchase order for your supplier with items, quantities, unit costs and a total, to print or save as PDF.